You can publish a document or file, thereby creating a link to it in the portal Knowledge Directory. The published file must be approved by the portal administrator before it becomes accessible to portal users. If you already have Admin permission to the destination folder in the Knowledge Directory, the published file is automatically approved.
Before you can publish a file to the Knowledge Directory, the administrator must configure a content source for this purpose. For more information, see Publish to Directory.
Once a document is published to the Knowledge Directory, access to the published version from the Knowledge Directory inherits the access settings of the parent Knowledge Directory folder. For example, if the Everyone group has Read access to the Knowledge Directory folder, the version of the Oracle WebCenter Collaboration document published will be accessible from the Knowledge Directory by all users, including Guest Users.
You should have a good understanding of the portal Knowledge Directory before performing this operation. Contact your portal administrator for information.
Publishing a File for the First Time
After you are done selecting the publication folder and configuring the following settings, click Finish to publish the file.
Setting |
Description |
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Destination Folders |
To select the publication folder in the Knowledge Directory, click Browse. You must have at least Edit access privilege to see a Knowledge Directory folder. |
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Required Properties |
Project leaders can designate custom properties as required for publishing to the Knowledge Directory. Type a value for each custom property shown. Custom properties that have been mapped to document attributes will be attached, with their values, to the document in the Knowledge Directory. |
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Override Defaults
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Keep the check box clear if you want Oracle WebCenter Collaboration to set the document or file name and summary automatically. The file name and summary are updated automatically when they are changed in Oracle WebCenter Collaboration. Oracle WebCenter Collaboration updates this information in the Knowledge Directory the next time the file is indexed. If you want to specify the file name displayed in the portal Knowledge Directory, select this option. Define the following:
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Updating a Published File
You can republish an updated version of the file to its current location or add it to other directories in the Knowledge Directory.
Settings |
Description |
|
Destination Folder |
To publish the file to additional folders in the Knowledge Directory, click Browse and select new destination folders. You must have at least Edit permission to see a Knowledge Directory folder. |
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Publish.