Document Versions

You can track the history of the documents uploaded to Oracle WebCenter Collaboration and stored in the Document Repository Service. Oracle WebCenter Collaboration saves all revisions of a document you checked in and keeps a document history. You can view any version of the document.

Each time a document is checked in, this latest version becomes the working version; however, users can roll back to a previous version. Documents can be any type of file, including spreadsheets, presentations, PDF, text, and images. If a document contains text, its latest working version is indexed for searching.

If your document exists within a moderated folder and you have created a new version, that version of the document is not widely available until it has been approved.

This topic also discusses:

Managing Version History
Document Version Information
Actions    

Managing Version History

To manage version history:

  1. Navigate to the Document Explorer portlet or the Documents application view page.

  2. Select a node or folder in the navigation tree.

  3. Select a document in the table pane.

  4. In the details pane action bar, click View Versions.
    The Document Versions dialog box appears.

  5. View document versions and perform actions as described in the tables below.

  1. Click Close.
    You are returned to the Document Explorer portlet or the Documents application view page.

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Document Version Information

The following table describes the information available in the Document Versions dialog box.

Column
Description

Version

Version number of the document. Click the version number to view that version of the document.

indicates the current working version of the document.

indicates the published version of the document, if the document has been published to the Knowledge Directory.

Date Checked In

Date and time the version was uploaded or checked in.

Size

Size of the document.

User

User who checked the document in to Oracle WebCenter Collaboration.

Comment

Identifies the original uploaded document and shows user comments that were entered when checking in new versions.

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Actions

If more than one version of the document exists and you have the appropriate permissions, you can do the following:

Click
To

Delete old versions

Delete all versions of the document except for the current working version.

Revert the current working version to this version. Usually, the latest revision of a document is the working version that users can view in the Documents portlet or the table pane of the Documents application view, but you can designate a previous version of a document as the working version.

indicates the current working version of the document.

You must have Edit access or be the owner of a document to revert it to a previous version.

Permanently delete a file version. First select the version you want to delete, then click . If you want to delete the working version of a file, you must delete it from the Documents portlet or the table pane Upper right section of the application view. The table pane displays all objects contained in the node you selected in the navigation tree. You can also view detailed information about the objects in the table pane by selecting the check box next to the item. Detailed information appears on the details pane. of the Documents application view.  

You must have Admin access or be the owner of a document to delete one of its versions.

 
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 Related Topics:

    1. Select a node or folder in the navigation tree A tree of subfolders in the navigation pane of the application view. To view the contents of the navigation tree on the table pane, click on a node or folder in the navigation tree..
    2. Select a file in the table pane Upper right section of the application view. The table pane displays all objects contained in the node you selected in the navigation tree. You can also view detailed information about the objects in the table pane by selecting the check box next to the item. Detailed information appears on the details pane..
    3. In the details pane Lower right section of the application view. You can view details and descriptions (if provided) of items selected in the table pane. You can also perform various actions, such as notifying others about the document you uploaded or subscribing to a discussion. action bar, click View Versions.